GDS Workshop Manager

GDS is an easy to use Garage Management System

GDS Workshop Manager is a fully integrated garage software application for managing daily workshop activities, creating invoices, and maintaining accurate workshop service records.

Xero, Sage or Quickbooks – GDS can link with leading accounts systems.

GDS is MTD compliant. Our software has been approved by HRMC for the Making Tax Digital (MTD) regulations.
More about GDS and Making Tax Digital

Garage Software Screenshot

Garage Software Invoice and Estimating

Easier Invoicing and Estimating

Our garage software includes jobsheets, estimates and sales invoices. Our flexible approach enables you to create documents using menu priced jobs and invoices. Invoices can be easily split into insurance/excess Invoices.

Garage Software - Cost Tracking

Cost Tracking and Supplier Management

Internal billing / cost tracking facilities. Purchase Invoices and Stock Control all managed through our garage software suite.

VHC Inspection Sheets - Garage Software

VHC Inspection Sheets

Easily complete VHC inspection sheets and store them within the system as part of a vehicle service history record. Create additional inspection sheets that suit your own business requirements. Checksheets can be used to price jobs and can be emailed to customers. Our eVHC App allows you to enter check sheets on your mobile devices and synchronise them up with the GDS system.

VHC Inspection Sheets Software
GDS Workshop Manager - Garage Software Modules

Available Integrated Modules

  • Text Message sending facility
  • Postcode lookup for addresses
  • Tech Times Mechanics Job Hours logging and reporting facility
  • Vehicle Sales Module, including VAT Margin calculations and recon work
  • Barcode Scanning for increased performance of stock parts movements in/out
  • Accounts Link module for a comprehensive link with Sage, Xero and Quickbooks
  • Document Attachments module to store files/pictures against specific records
  • Cash Till Drawer module for cash management and transaction reports
  • Card Machine / Payment Terminal integration (please ask for details)
  • Accept Online Payments with our GaragePay module
  • eVHC mobile App for filling in Vehicle Health Check Sheets

Accounting Features

  • Sales Reports and Graphs
  • Ledger Reports and Daybook
  • Customer and Supplier Statements
  • Top Customers & Lapsed Customers
  • VAT Figures for any period
  • Unpaid Invoices Reports
  • Stock Used / Stock Level Reports
  • Vehicle History Report

Want to find out more?

Click for the pricing details of GDS Workshop Manager

You can give our team a call on 01482 330735 or drop us an email at

Let’s tell you some more…

1. Sales Invoice Production

Invoice Production is fast…

GDS Workshop manager, our garage software suite, automatically pulls through the Customer and Vehicle details once the Customer code or Vehicle Registration is entered. The Invoice Details screen can have lines of detail grouped into relevant sections, such as Parts, Labour, MOT etc., as required. Sections can be created and stored as Menu Jobs to automatically fill in an invoice with often used descriptions, quantities and prices. Stock Parts and Detailed VAT & Totals Analysis are displayed at the bottom of the screen. You can optionally enable the setting to enter Cost Prices to see a screen only Profit Total.

Purchase Invoice Software for Garages

2. Purchase Invoice Entry

Purchase Invoice Entry Purchase Invoices and Credit Notes can be entered onto the system…

Invoices can automatically update stock quantities for Stock Items using the garage software. Individual items on the Invoice can be linked to Customers in order to aid part warranty checks in the future. Purchased Parts can be added directly to Sales Invoices which maintains a link to the Purchase Invoice for future reference.

3. Repair Times, Service Schedules and Parts (changes planned July 2019 *)

Integrated Repair Times, Service Schedules and Parts database.

GDS Workshop Manager can optionally include a Repair Times and Service Schedules database which can be accessed directly from within the system. Vehicle Times and Service Schedules can be looked up on-the-fly as required, or accessed from within the Jobsheet, Estimate and Invoice screens to allow times to be automatically entered directly onto document being worked on. Service Schedules for cars and LCVs can be printed.

* Changes planned for July/August 2019 will see diagrams and component location lookup added.

What our customers think…

GDS Workshop Manager - Testimonial

Having used a well known motor trade software provider for many years, including assisting them with developing improvement, and recommending their software to countless independent garage owners, (we were their largest customer at the time of purchase with a server on site and seven work stations) it was disappointing to learn they would be moving over to a web based platform. Of particular disappointment was they made it clear that they were withdrawing support for those customers that wanted and arguably needed to stay on a server based system. Their proposal was to move from a full dealer management solution which was excellent, to separate modules excluding accounts and car sales.. They suggested that we look elsewhere for a car sales package from another provider – we did!

I am delighted we found a new garage software suite, GDS Workshop manager. From the start the team at GDS were receptive to our requirements, keen to work with us, listen and more importantly act on feedback to make improvements to their system. Of course there were teething difficulties, as always when moving from one provider to another, and our staff were less than keen to change. We had no choice, and are delighted that we found GDS. The training at the beginning, support on launch day and after was magnificent, the help desk team are excellent – two years in we still feel the same, and wouldn’t hesitate to recommend GDS.

Sid Swaine

Managing Director

Dorking Service Centre Limited

Want to find out more? Give our team a call…

Call us on 01482 330735 drop us an email at